Policies

Code of Conduct

This Code of Conduct is to provide guidance to all OryCon 34 convention members. It is to help
ensure that the behavior of one individual does not adversely disturb the rest of the members. It applies to all pre-con, at con, and post-con activities that are related to OryCon 34. All members are encouraged to read this Code and ask questions of anything that they do not understand.

OryCon 34 is prepared to deal with any violations of the code as legally, rapidly, and efficiently as possible. We hope that all members will help to make OryCon 34 an enjoyable experience for all, by respecting the rights of all attendees while in attendance.

OryCon 34 reserves the right to revoke membership and eject any individual at any time from OryCon 34. No refunds will be provided.

Failure to adhere to the code of conduct may result in:

  1. Mediation by the Con Chair and Convention Operations talking to all parties involved in an incident
  2. Verbal warnings
  3. Turning the individual in to hotel / hotel security
  4. Revocation of membership and ejection from OryCon 34
  5. Contacting local law enforcement

BADGES:

OryCon 34 is a membership event and membership badges must be worn at all time by all members and staff. A badge is only valid for the individual to whom it was issued. Badges may not be shared. OryCon 34 requires that all individuals  have membership badges for the convention, and that they be clearly visible when at OryCon 34. For children under age 5, badges may be attached to a diaper bag or stroller and must have child’s name AND parents name printed on it.

CHILDREN:

  1. All children must be registered with the convention, and all children purchasing memberships must be accompanied by an adult.
  2. Children ages 5 and under are admitted to the convention without charge and will be issued a badge that must be kept with the child (or a nearby diaper bag, for example) rather than with one of the parents. The child must be under the supervision of an adult, or in the official Child Care Area, at all times. If a young child is found unattended, he or she will be delivered to the official Child Care Area and the responsible adult(s) will be billed.
  3. Children ages 6-12 are admitted at half the adult price and may operate independently as long as they cause no problems. Those not capable of operating responsibly on their own must be kept under adult supervision or taken to the official Child Care Area.
  4. All children 12 or under must be under direct adult supervision after 8 PM. Children 8 and over may work as convention volunteers, but those ages 8-11 may do so for no more than 4 hours per day. Those ages 12-16 may do so for no more than 6 hours per day.

PERSONAL INTERACTION:

We ask that you respect others so that everyone is comfortable and feels safe while attending OryCon 34.

  1. Harassment of others will not be tolerated and is a violation of the code of conduct.
  2. If someone asks you to leave them alone or tells you “no”, you walk away, and you do not approach them again. Your business with them is done. There is no reason for you to have any further interaction with them.
  3. Discrimination of any sort is not tolerated and is a violation of the code of conduct.
  4. Discrimination is not limited to gender, race, ethnicity, age, religion, sexual
    orientation, gender identity or physical/mental disability.
  5. If you feel that you have been harassed or discriminated against:
    • Tell the individual that their behavior is inappropriate. Sometimes this is sufficient.
    • If you do not feel comfortable talking with the individuals involved, or if talking to
      them once does not work, please immediately report the situation to any OryCon 34 committee or staff member. If possible provide a badge name or name and a physical description of the person or persons involved. The committee or staff member will notify Convention Operations and/or
      the Con Chair.

PLEASE: Keep in mind that unless an incident is reported, nothing can be done.

PUBLIC PARTIES:

Specific party rules will be published separately and provided to all party hosts.

  1. Only certain convention hotel rooms are available for parties and all parties must be coordinated with OryCon 34.
  2. No one under 21 will be served alcohol. Hosts are required to card anyone who wishes to drink at their event. Attempting to drink while under 21 or knowingly serving alcohol to someone under 21 is a violation of the code of conduct, and could subject you to removal from OryCon 34.

HOTEL INTERACTIONS:

We ask that you follow any and all rules set by the convention hotels.

  1. The person whose name the room is rented is solely responsible for the conduct of all individuals in the room and the condition of the room. Excessive trash, any act of vandalism, deliberate or excessive damage to hotel room and its contents, or any negative interference
    with hotel staff that may present a hazard to said hotel staff will result in the hotel taking control of the situation.
  2. Individuals, regardless of whose name the room is rented in, will be billed for said damages by the hotel. In addition, individuals may be evicted from the hotel and/or the convention and may also face criminal charges.

SMOKING:

Smoking is prohibited throughout all DoubleTree properties. This means no smoking on hotel grounds, per DoubleTree policy. The park across the street is available until it closes at midnight. Please remember there is no smoking at the TriMet station either. Baggies will be available at the Info Desk for policing your butts.

WEAPONS:

  1. No weapon or item that can be mistaken for a weapon may be carried (openly or concealed) on properties being used for OryCon 34 at any time.  If anyone is unsure what could be considered a weapon, Convention Operations will be happy to check it.
  2. Any actual weapon or item that can be mistaken for a weapon that is purchased in the dealer room must be wrapped and immediately transported to a hotel room or vehicle.
  3. If an actual weapon or item that can be mistaken for a weapon is part of a masquerade costume, it must be transported to and from the masquerade wrapped. The masquerade director must approve of any weapons used in the masquerade PRIOR to the event.
  4. Any weapon (actual, realistic or toy) that is utilized in a threatening or harmful manner is a violation of the code of conduct.

PRIVACY, PHOTOGRAPHY, AND ELECTRONIC RECORDING:

  1. OryCon 34 members should be aware that photographs, video and audio recordings occur during the convention, and that their likenesses may appear in these recordings. Attendees and members agree to assign without compensation the use of their likenesses for the use of promotion material.
  2. OryCon 34 welcomes members of the press to all events. All journalists, media photographers and any other members of the press are required to display an official OryCon 34 Press Badge or be accompanied by a OryCon 34 staff member at all times.
  3. Members should be polite and ask before taking photographs or recordings of members and attendees whenever possible. Photography and audio/video recordings for personal archival use is generally acceptable, unless an individual makes it clear that they do not wish to be photographed or recorded, in which case it becomes expressly forbidden.
  4. The usage of photographic or recording devices is prohibited in certain area of the convention including the Video Room, Anime Room, Art Show, and Art Auction. Where allowed, please take photographs before or after a program event to avoid distracting panelists and audience members to the maximum extent possible.

SALES OF MERCHANDISE:

The offering for sale of any merchandise may only occur in designated areas with the permission of OryCon 34.

AND, IN CLOSING:

OryCon 34 reserves the right to amend the code of conduct at any time without prior or posted notice and reserves the sole right of interpretation. The rules stated above are not all inclusive and involve worst-case scenarios. Any action or behavior that is illegal, unsafe, or causes significant interference with convention operations, excessive discomfort to members, or adversely affects OryCon 34′s relationship with its guests, the venue, or the public is strictly forbidden.